How to build, assign, and share workouts

Workouts are the heart of Fytlink. This guide walks you through the whole loop, in the order you’ll usually do it: build the workout, assign it to a member, share the link. It also covers the shortcut most owners end up loving — turning a handwritten programming note straight into a workout.

What each word means

Before we start, three words we’ll use a lot:

• Workout — a single training session (e.g. “Push day”, “Legs A”). Made of exercises with sets and reps.
• Exercise — one movement (e.g. bench press, cable row). Lives in your exercise library so you can reuse it.
• Share link — a private web link tied to one member. They open it on their phone and see everything you’ve assigned them. No app, no signup.

That’s the whole vocabulary. Everything else in this guide is just tapping through screens.

Section 1 — Build a workout from scratch

Use this when you want a clean, structured workout with each exercise laid out one-by-one. If you already jot programming on paper, jump to Section 2 — it’s faster.

1. 1

   Open the Workout quick action

   On the dashboard, look at the row of four buttons near the top: Member, Collect, Workout, Assign. Tap Workout (clipboard icon). The New workout screen opens.

2. 2

   Name it and set the basics

   Type a name at the top — “Push A”, “Full body — beginner”, whatever your members will recognise. You can also add a short description, a cover image, a category (Beginner / Intermediate / Advanced, or create your own), and estimated duration. Only the name is required.

3. 3

   Add exercises

   Scroll to the 0 exercises row and tap + Add. The picker opens with two tabs — Custom (your gym’s library) and Library (Fytlink’s starter list). Search or scroll, then tap any exercise to select it. You can pick several at once — the button at the top-right shows Add (3), Add (5) and so on. Tap it when you’re done.

4. 4

   Set sets, reps, rest

   Each exercise you added shows a row. Tap it to fill in Sets (e.g. 3), Reps (e.g. 10 or “8–12”), Rest in seconds (optional, defaults to 60s), and any Notes you want the member to see (form cues, tempo, weight suggestion).

5. 5

   Tap Done

   Done is in the top-right. The workout is saved to your library and you’re back on the dashboard.

Section 2 — Turn your note into a workout

Most gym owners already write programming on paper or in Notes. Fytlink turns that straight into a proper workout — no re-typing exercise by exercise. This is the fastest way to get a member’s week set up.

1. 1

   Open the member's Workouts tab

   Dashboard → Members (bottom tab) → tap the member. On their profile, tap Workouts in the switcher near the top.

2. 2

   Open From note

   Tap the round + button in the bottom-right corner. A small menu appears with two options: Assign workout and From note. Tap From note.

3. 3

   Give it a name

   At the top, type the workout name — for example, “Chest day” or “Monday A”. Same as writing it on paper.

4. 4

   Paste or type your note

   In the big text area, dump your programming. One exercise per line. The placeholder shows the format:

   Flat bench press + dumbbell fly
   Incline dumbbell press 4
   Cable crossover 4
   Dips 3

   Two small shortcuts:

   • Use + between two exercises for supersets (e.g. Flat bench + dumbbell fly).
   • Add a number for sets, and 4 × 12 style for sets × reps.
5. 5

   Tap Done

   Fytlink matches each line against your exercise library. If it recognises the exercise (even with typos and shorthand), it links it. If not, it creates a new one so nothing is dropped.

6. 6

   Review any new exercises

   If Fytlink had to create new exercises, the New exercises screen opens next. Each row says either “Reviewed” or “Tap to review”. Tap any row to fix the name, muscle group, or add a video. Once reviewed, that exercise joins your Custom library properly and won’t need reviewing next time.

Section 3 — Assign a workout to a member

Use this when the workout already exists in your library (from Section 1) and you want to hand it to a specific person.

There are two ways in — pick whichever feels natural.

From the member's profile

1. 1

   Open the member

   Dashboard → Members → tap the member’s row.

2. 2

   Go to the Workouts tab

   On their profile, tap Workouts in the top switcher. Empty state? You’ll see an Assign workout button. Already have some? Tap the round + in the bottom-right and pick Assign workout.

3. 3

   Pick one or more

   The picker lists your Custom workouts. Tap to select — you can pick several at once for a full training week. Selected workouts show a blue check on the right.

4. 4

   Tap Done

   Done is in the top-right. The workouts appear on the member’s Workouts list immediately.

From the dashboard (fastest when you know both)

1. 1

   Tap Assign

   Same row of four buttons at the top of the dashboard. Assign (paper-plane icon) opens the member picker first.

2. 2

   Pick the member, then the workouts

   Tap the member, then tap one or more workouts, then Done. Two taps if you know exactly who and what.

Section 4 — Share workouts with your member

Now the member needs a way to actually open their workouts. That’s the share link — a private URL you send them on WhatsApp, SMS, email, whatever you use.

1. 1

   Open the member’s Workouts tab

   Same place as before — Members → member → Workouts switcher.

2. 2

   Find the Share workouts card

   Above the workouts list you’ll see a card labelled Share workouts, with the subtitle “Send these routines to the member”. Tap it (or tap the Share button inside).

3. 3

   Pick where to send it

   Your phone’s share sheet opens — WhatsApp, SMS, Messenger, email, copy link. Pick the app, pick the member, hit send.

Once the link is generated, the card changes: the title now says Workouts shared and the subtitle reads “Tap to send the link again”. Tap it any time to re-send.

Section 5 — Everyday edits

You never have to re-share the link. Whenever you edit a workout, add exercises, or assign more, the member’s page updates automatically the next time they open it. One link, kept fresh.

A few small things worth knowing:

• Edit a workout. Tap the workout on your library or on the member’s list → Edit in the top-right. Same screen as when you built it.
• Unassign a workout. Open the member’s Workouts tab, tap the ⋯ next to the workout, choose Remove workout. It disappears from their shared page immediately.
• Clean up your library. Any exercise Fytlink auto-created from a note is marked as unreviewed until you fix it. You can go back to From note → New exercises any time and tidy them up in one sweep.

Common questions

Do members need to install the app? No. The share link opens in any phone browser. That’s the whole point — you keep the tools, they get one link.

Can two members share the same link? No. Each member has their own private link tied to their account. You can assign different workouts per person; nobody sees anyone else’s program.

Does the link expire? No. As long as the member is active on your gym, their link works. If you remove the member, the link stops working.

What if I mis-typed the note? Just edit the workout after — same screen as building from scratch. Rename it, add or remove exercises, save.

Can I turn a workout into a template for the whole gym? Yes — after building it, save it to your Custom library and it stays there for you to assign to anyone. That’s the default when you build from Workout on the dashboard.

Which is faster — building from scratch or From note? From note is faster once you’ve reviewed your library a few times. First few weeks, you’ll do a bit of reviewing; after that, Fytlink recognises your shorthand and it’s the fastest path.